- what information we collect
- why we collect it
- what we do with it
- when we may share it with others
- how you can access and update your information.
Why do we collect your personal data?
Basically, to improve the way we communicate and work with you. Our mission is a world where people with a learning disability are valued equally, listened to and included. We need you to help us make this a reality, and collecting your personal data enables us to learn what different choices of communication work best. This also means we save money that can be used to directly support people with a learning disability.
So, to summarise: when you use our website or services, you are agreeing for us to store and process your personal data. The ways we do that are explained in this policy – it is a guide for us to follow too, and we take it very seriously.
Want to change the communications you get from us?
To make changes to the type of communications you get from us and how often you get it, please email us at firstname.lastname@example.org
What is in this policy?
Here is a more detailed list of things you will learn about in this policy:
- who we are
- what types of information we collect
- how we will use your information
- how and when we share your information with others
- how long we will keep your information
- how you can access your personal information
- updating your preferences and stopping communication from us
- making changes to your personal information
- how we store your information
- following links to third party websites (we’ll explain these too).
Changes to this policy
This policy may change, but we will always have the latest version available for you on our website. It there are any major changes, we will add a notice on our website or contact you. This policy was last updated on 20th March 2018.
Who we are
We are SweetTree Farming For All and we support children and adults with a wide range of health and social care needs on our Care Farm. We are a Community Interest Company and our registered number is 9210541.
SweetTree Farming For All is registered as a data controller with the Information Commissioner’s Office under the Data Protection Act 1998 and our registration number is ZA214570.
What types of information do we collect?
This type of information does not tell us who you are, but it does help us to improve our services.
How do we collect this information?
When you visit and look around our website, we record things like your IP (internet protocol) address – the unique number of the device you are using to access our website, which pages you visit (on our website only), when they were visited, and the type of device you were using. This information helps us create a better experience for everyone who uses our website.
Examples of the type of information that can be collected using your IP address include the type and version of your browser, and the location from which you are accessing our site. This helps us improve how our page templates appear and change content to make it relevant to our website visitors.
This means any information that may be used to identify you, such as your name, telephone number, postal and email addresses, and your bank details if you are supporting us financially.
How do we collect this information?
There are two main ways that we collect this information: directly and indirectly, including use of third parties (this is explained below).
What does ‘directly’ mean?
We collect information when you do things such as:
- register on our website
- request a service from us
- fund raise on our behalf
- donate to us
- sign up to a campaign
- give personal data to us.
What does ‘indirectly’ mean?
What does ‘third party’ mean?
This means other organisations that we collect data from, but only when you have given them permission. You may give these organisations permission at various times, for example when buying something from a mail order catalogue or joining certain membership organisations. The data we receive depends on your agreement with the organisation. We may also receive information from online services you use such as Facebook or Twitter if you have given them permission to share this with us.
How we use your information
Rest assured, our intentions are always good. We collect your information because we need it to help us fulfil your requests, keep in touch with you, and offer you communications that are relevant to you. So, things like:
- providing any information or services you have requested
- processing financial transactions such as donations, entering a paid event or setting up a Direct Debit.
- keeping a record of any communications between us and you, for example emails and phone calls
- keeping a record of other interactions too, such as requests for leaflets or attending an event
- managing and improve how we communicate with you – how you prefer to be contacted, and what information you want to receive. We might contact you about our campaigns, events, appeals, volunteering, news, information and advice, as well as other ways you can support SweetTree Farming For All
- researching the interests, behaviours, demographics (for example, age, sex, income), and trends of the people who are using our information, and range of services, both support and non-support related. We may ask if you wish to take part in more research, such as surveys or focus groups, but this will be voluntary (your choice)
- creating a profile of what we think might interest you, so that we can offer you relevant communications. We may use your previous communication with us to try and predict how you may respond to different activities
- getting more information about you from third parties, such as your age, telephone number, email address, or new address if you move. This helps us keep our records up to date, ensuring we continue to send you the most relevant communications – if you have chosen to receive them
- responding to complaints or queries and look into any legal claims.
How and when we share your information with others
We will not sell or rent your information to third party organisations, and we will not share your personal information for others to use in their marketing or fundraising.
We may use carefully selected companies to provide services on our behalf, including delivering postal mail, sending emails, analysing data and processing credit card payments. We will only provide those companies with the information they need to deliver the relevant service, and we make sure that your data is treated with the same level of care as if we were handling it directly.
Legal reasons for sharing information
We will share personal information with companies, organisations or individuals outside of SweetTree Framing For All if we strongly believe that access, use, storing or sharing of the information is reasonably necessary to:
- meet any relevant law, regulation, legal process or lawful governmental request
- put in force relevant terms of service, including investigation of potential violations
- detect, prevent or otherwise address fraud, security or technical issues
- protect against harm to the rights, property or safety of SweetTree Farming For All, the people we support or the public, as required or permitted by law.
We know that legal details can be confusing. If any of the above does not make sense, get in touch and we will be happy to clear up any confusion – it is quite important to know what this all means.
How long we keep your information
We will hold your information for as long as you have an active relationship with SweetTree Farming For All
How you can access your personal information
You can access the personal information we hold. To get a copy of this, please write to SweetTree Farming For All’s data protection officer at this address:
Data protection officer
SweetTree Farming For All
1 Coleridge Gardens
If you would rather speak to someone, please call us on 02076449505.
We try our best to respond to all enquiries within five working days of receiving them, and will offer a full response to all information access requests within forty working days. You may need to pay a small admin fee.
Updating your preferences and unsubscribing
You are in control of how we contact you, for example by post or email. And you can control this by contacting us to let us know if you want to stop receiving emails, or click the ‘unsubscribe’ link at the bottom of any of our newsletter. We would rather you didn’t miss out, but we respect that it is your decision!
Making changes to your personal information
If your personal details change, please help us to keep this information up to date by getting in touch and telling us: email@example.com
How we store your information
We regularly review who has access to information that we hold to ensure it is only accessible by trained staff, volunteers and contractors.
We regularly review the information that we hold, and delete anything that is no longer required.
What is a cookie?
Cookies are small pieces of information sent to your computer and stored on your hard drive. These pieces of information are then used to improve your experience of our website. Cookies cannot be used to identify you personally.
The cookies we use
Cookies set by SweetTree Farming For All website
A session cookie only lasts for the duration of your visit. A web browser normally deletes session cookies when it quits. These cookies allow SweetTree Farming For All website to work correctly for areas like bogs or comments.
Cookies set by third parties
We also use Google analytics cookies which are used to measure how people use our website. We look at reports to make sure that our website is providing the best possible service for our users. Google analytics does not identify you personally – it just collects data about your visit to our website.
Following links to third party websites
Our website contains links to websites owned by other people. SweetTree Farming For All will not pass on any personal information about you to any other website. You can read other websites’ privacy policies to find out how they may use any personal information that you submit to them.
Do you have any questions?
If you have any questions or want to find out more, please email: firstname.lastname@example.org or call 02076449505